You can sell courses/program/classes in the E-commerce module and link it to a student's enrollment.

1. Set up the Academic Structure

To manage this, you will need to first set up your Academic Structure in the Manage Academics page as well as your Academic Sessions.

2. Build your E-commerce page

Once done, now you can go to the E-commerce module to create your course catalogue for your e-commerce page.

2A. Create Categories

You can organise the items which you want to sell in your E-commerce into categories and sub-categories. Aside from courses, you can sell other stuff as well like books and uniforms as an example.

You may add these categories from the E-commerce settings page > Categories tab.

2B. Adding Products - Categories and Product Types

When adding products, you will need to identify first which category, you want the product to belong in.

Aside from that, another important setting that you need to select is Product Type.

There are 3 product types available:

  • Physical Product - This is used for regular products like books and uniforms.

  • Class Enrollment - This is linked to your Class - Section structure in the Academics page. You can use this if you want to sell Classes as products.

If you choose this, then you need to identify the Class - Section linked to this product and the Academic Session you want the student to be enrolled in once they purchase it.

  • Subjects Enrollment - This is linked to your Elective Subjects. You can use this if you want to sell Elective Subjects as products.

If you choose this, then you need to identify the Elective Subject linked to this product, including the Academic Session and the Class-Section you want the student to be enrolled in once they purchase it.

Application of course enrollments based from the example below.

  • Class Enrollment :

Basic English Level 1

Basic English Level 2

Basic English Level 3

  • Subjects Enrollment:

Speaking 101

Reading 101

2C. Enrollment Type

When using Class Enrollment or Subject Enrollment as product types, there are 2 enrollment processes which you can choose from.

  • Auto Enroll - This means that once a student purchases a product, they will be automatically enrolled in that Class or Subject. Essentially, they will be assigned to the Class / Section / Subject you have linked the product to.

  • Manual Enroll - This means that once a student purchases a product, they will need to submit a form first prior to enrollment. Their enrollment is pending until they have completed the form needed for the enrollment process.

If you choose this enrollment type, then you will need to identify the form which you want to be linked to this enrollment. Before anything else, kindly make sure your form is all set up from the CRM module.

2D. E-commerce orders

Once a student purchases a product, all the order will come up under the Orders Tab.

Here you will see the Order Type and Enrollment Type of the product they ordered.

You may click the icon for Order Details to view more information.

Order page

In the Order page, you may view all the information pertaining to the student's purchase.

If this is an Auto Enrollment, you may view the student's profile by clicking the "Enroll" button.

If this is a Manual Enrollment, you may view if the student has submitted the form or not yet. If they have, then you may click on the "Form Submission" button to go to their completed form.

Then, from the form itself, you may facilitate the student's enrollment.


Additional Notes:

  • Once a student completes the purchase of a product, they will receive a copy of their invoice in an email.

  • If a course is set for automatic enrollment and a new student purchases, the system will send the login credentials email at once after the payment has been processed.

  • If a course is set for manual enrollment, the form link will be displayed once the student has succesfully paid. The system will send out an email as well to the student with the form link.


For more information on the other features of Classe365 discussed in this article, you may check out the following guides.

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