Degree Audit Module

This article describes how you can set-up course roadmaps and track the progress of students with the Degree Audit Module

Patricia Esmaquel avatar
Written by Patricia Esmaquel
Updated over a week ago

Degree Audit is an academic planning tool that analyses a student's academic progress towards fulfilling a degree/course/program. It can be used to monitor the student's progression to make sure that they are on track with their enrolled program. It is helpful in mapping out the degree requirements, and an effective tool for subject selection and scheduling process.

Information found on the Degree Audit:

  • Required credits for completing a degree

  • Cumulative GPA

  • Course Requirements

  • Enrollment Status of each course (Completed, In Progress, Withdrawn)

  • Credits Earned

  • Final Score of each course

  • Prerequisite courses (if applied)

  • Recognition for Prior Learning Courses or RPL (if applied)

For more information on this module, please check out this quick explainer video.

Creating a Degree

Go to Modules > Administration > Degrees and Certificates. Then, click the "Create a Degree" box.

General Settings:

  • Degree Name

  • Required Credits - Number of credits a student needs to take to complete the course.

  • Cumulative GPA - The minimum GPA a student has to achieve to complete the course.

*Note - CGPA is not a required setting. But once a number has been entered, the system will need to identify a Grading Scale that will be used for its computation.

  • Grade Scale - You can identify a grading scale you want to use for your Degree Audit. You can choose from any of the Grading Scale you've created in the Manage Assessments and Grading module.

Subject Settings:

  • Subject Group - You can organize subjects in your Degree Audit into different categories (Ex. for Medical Degree: Internal Medicine, Family Medicine, General Medicine) or Subject Types (Core or Elective).

  • Subject List - Allocate subjects according to their respective Subject group.

  • Prerequisite - You can set a prerequisite to a subject. This means a student needs to take the prerequisite first in order to be qualified to enroll to another subject.

  • Electives - You can make a subject as an elective in Degree Audit. This means that a student is not required to take this course. The course will only appear in the student's degree audit only if he is enrolled in it and the status is marked as completed.

  • Equivalent Subject - This is applicable if you have a subject which is the same or equivalent to another subject. Ex. Subject A = Subject B. This means either Subject A or Subject B can be considered in the student's degree audit.

Transcript Settings:

You can enable a transcript for a degree. You can also choose the transcript template that you want to use.

To know more about the transcript feature, you can check out the link below.

Self-Enrollment Settings:

You can allow students to self-enroll to a degree or to subjects in a degree.

To know more about the self-enrollment feature, you may check out the link below.

Advanced Settings:

  • Watermark - You can display a watermark in the student's degree audit page, so that it wouldn't be considered as an official transcript when they print it. You also have the option here to change the label of this watermark. but by default, it will display "Unofficial".

  • Subjects show/hide settings - With this feature, you can control which subjects to display in a student's degree audit or transcript.

Allocating a Degree to Students

1. Adding Students to a Degree Individually

In the "All Degrees" tab, just click the plus icon to add students to a course.

Then just type in either the student's name, email or admission number.

2. Adding Students to a Degree in Bulk

You can facilitate this process from the Manage Students page.

Just select all the students you want to assign a degree to and from the Selected box, click the action "Assign Degree to Students"

Viewing Students' Assigned Degrees

You may see all assigned courses in the "Degree Audit" Tab. The related fees and course status can be seen directly from the list. A detailed version can also be extracted from the โ“˜ icon under Actions.

Who has access to the Student's Degree Audit?

Admins have access to it from the Degree Audit Module. They will be able to control the degree settings from this page.

Students, Parents and Teachers also have access to the Degree Audit from the Student profile, however, only under Read/View function.

Here's a screenshot of the Degree Audit information from a Student Profile.

Setting up Prerequisite Subjects

A prerequisite is a specific course or subject that a student must complete before they can take another course at the next grade level. To be accepted into some courses, students will have to prove that they have completed a similar course in the same or a related subject, at a lower grade level.

If the student has taken a course/subject in previous schools or in the lower grades in the system admin can set up the prerequisite in degree audit module.

A student is taking up a subject "English Advanced", will have to take "English Basic/Intermediate" in their lower grades.

Now, setting up a degree to this is as below, admin will have to add/edit a degree, and "Set Pre-Requisite".

After assigning this degree to the student, admin will be able to know if "Pre-requisite" is satisfied or not.

If the student's Pre-requisite subject enrollment status is "Completed" that means, the "Pre-requisite is Fulfilled" else, it isn't satisfied.

Recognition for Prior Learning Courses (RPL)

Recognition of prior learning (RPL) is all about the skills/knowledge about a specific course a student has collected throughout their learning journey and then transferring them to current training educational organization.

A "Degree" might have a group of subjects that the student has pursued in other educational organizations, and Classe365 provides an option to set those courses as "RPL" in their degree, and also update the "Earned Credits/Hours" even if the student hasn't been enrolled in these subjects in the system.

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