Streamlining Education: Integrating Moodle with Classe365's SIS
Integrating the most popular open-source learning management system (LMS), Moodle, with a robust Classe365's - Student Information System (SIS) creates a powerful, unified ecosystem that offers a multitude of advantages for educational institutions. This synergy streamlines administrative tasks, enhances the teaching and learning experience, and improves data accuracy, ultimately leading to a more efficient and effective educational environment. The benefits of this integration ripple across all stakeholders: administrators, teachers, and students alike.
For Administrators: Centralized Data and Automated Workflows
For Administrators: Centralized Data and Automated Workflows
For administrative staff, the integration of Moodle and Classe365 is a game-changer. The primary advantage lies in the centralization of data and the automation of previously manual, time-consuming tasks.
Automated User and Course Creation: User accounts and courses are automatically created in Moodle. When a student enrolls in a Classe365 course, their Moodle account is generated, and they are enrolled in the corresponding online course. This saves time and reduces errors compared to manual data entry.
Streamlined Reporting and Analytics: Seamlessly combine academic data from Moodle and demographic/enrollment data from Classe365 to generate comprehensive reports. This provides a holistic view for informed decision-making on resource allocation, curriculum development, and student support services.
For Teachers: A More Focused and Efficient Teaching Experience
For Teachers: A More Focused and Efficient Teaching Experience
Teachers also reap substantial benefits from a Classe365-Moodle integration, allowing them to focus more on teaching and less on administrative overhead.
Effortless Grade Transfer: With a Classe365-Moodle integration, activity scores can be easily transferred from the Moodle gradebook to the Classe365's assessments, saving instructors time and reducing errors.
Real-time Access to Student Information: Teachers can access student information directly within the Moodle interface.
Accurate and Up-to-Date Class Lists: Enrollment synchronization ensures that the Moodle course participants match the academics in the Classe365, promoting effective communication and academic integrity.
Streamlined Course Management: The integration automates the creation and population of Moodle courses, allowing teachers to start setting up learning materials and activities earlier for a more organized and prepared start to the semester.
For Students: A Seamless and Unified Learning Journey
For Students: A Seamless and Unified Learning Journey
Ultimately, the integration of Moodle and Classe365 enhances the student experience by creating a more streamlined and user-friendly environment.
Instant Course Access: When a student registers for a course in Classe365, they can immediately access the corresponding Moodle course. This allows them to view syllabi, introductory materials, and other resources without delay.
Reliable Information: Students can trust that the information in Moodle, such as course enrollments and final grades, will match the official records in Classe365. This transparency reduces confusion and anxiety.
Let's dive into the steps involved in integrating Moodle with Classe365.
STEP-1: Obtain Moodle API Token and URL
Create an External Service
To generate an API Token, we'll first need to create an External Service. Login to your Moodle account, and go to Site Administration > Server > External Services
Click on 'Add' to add a new service.
Enter the name, and check 'Enabled', and 'Authorized Users Only'.
In the next window, you'll need to add the following functions:
core_course_get_categories
core_course_create_categories
core_course_get_courses
core_course_get_courses_by_field
core_course_create_courses
core_user_get_users
core_user_create_users
core_role_assign_roles
enrol_manual_enrol_users
core_course_get_contents
core_enrol_get_enrolled_users
gradereport_user_get_grade_items
Create API Token
Go to Site Administration > Server > Web Services > Manage Tokens
Click on 'Create Token' button to generate a new token.
Select the 'User', and the 'Service' created in the previous step and 'Save'.
Copy Token and URL
After generating the token, copy the Token into a notepad, and proceed to the next step.
Copy the "Moodle Account" URL from your browser bar.
STEP-2: Integrate Moodle in Classe365
Log in to your Classe365 application as an admin, and go to Modules > Administration > App Settings
Locate "Moodle" and click on the logo.
Paste the copied "Moodle API Token", "Moodle Platform URL", and click "Save".
That's it, Moodle app has been integrated with Classe365. In the next step, we start syncing Information to Moodle.
STEP-3: Syncing Data
The Moodle integration allows you to synchronize the Academics, Students, Teachers, and Assessment Scores. Let's explore the process of syncing this in more detail.
1) Academic Data Sync
Classe365 seamlessly synchronizes your academic information, encompassing classes, sections, subjects, and academic sessions, with your Moodle site, maintaining the identical hierarchy and structure. This guarantees uniform access on both platforms and eliminates the necessity for manual data input.
Under "Academics Data" click on "Sync Now" button
The system will ask you the following prompt.
Academic Session
All
If you want to sync all the academic session information, select "All" academic session, and either sync with the "Matching Record" or "Create a New Record".
Matching Record - will search the course categories in Moodle and if there's a category match with the academic session title, then the system will sync the information into that course category.
Create a New Record - the system will create a new course category in Moodle, and sync the academic information.
Particular Academic Session
If you want to sync a particular academic session, select the academic sessions which you want to sync, and start the sync process.
After clicking on the "Start Sync" button, the system will handle the sync process in the background, and to view the progress, click on the "View Details" button.
To further drill-in the sync logs, click on the "View Details" link in each academic session.
Cross Verify in Moodle on the Sync Process
After the sync status is "Completed".
Login to "Moodle" as an admin, and go to "Site Administration > Courses > Manage Courses and Categories".
You can find all your courses in Classe365 synced here.
2) Students Data Sync
Classe365 synchronizes student data, including their academic enrollments, to your Moodle site while preserving the same structure and associations as specified in Classe365. This guarantees precise student records and seamless enrollment mapping between the two platforms.
Click on the "Sync Now" button under "Students" to sync the student's data, and select the "Academic Session".
Map the Classe365 Student Fields, with Moodle User Fields.
To view the sync status, click on the "View Details" button.
The system will inform you if there are any failed syncs, and the reason will be displayed in the "Message" column.
View Students in Moodle
To view students enrolled in Moodle, go to Site Administration > My Courses > Select Course and in the Course View page, select "Enrolled Users".
3) Teachers Data Sync
Classe365 seamlessly synchronizes teacher data, including their subject allocations, to your Moodle site, preserving the identical structure and associations as specified in Classe365. This guarantees precise teacher records and seamless subject mapping between the two platforms.
Click on the "Sync Now" button under "Teachers Data" section.
To view progress, click on "View Details", and the system will display the message on the sync status.
4) Assessments Score Sync
The assessment scores in Moodle can be synced with Classe365 in the LMS module. To sync scores from Moodle activities with the Classe365 Assessments, go to Modules > Learning Management System
Select the Subject
Then head over to the "Assessments" tab and select "Moodle Sync".
In the next popup window, you'll need to link the subject in Classe365 with the "Course" in the Moodle.
Then under "Link Assessments" select the activities in Moodle, and click on "Link".
After Sync is complete, click on "View Details" to view the log.
The system will display messages on "Failed" sync as well.
Clicking on "Go to Gradebook" will redirect you to the gradebook page, where you can find all the scores synced from Moodle.
This is all about the Moodle and Classe365's Assessment Sync.
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