The Multi-Campus Module in Classe365 provides group administrators and educational network leaders with a centralized hub to oversee, manage, and analyze multiple institution campuses (tenants) from a single unified interface.
It has the potential to assist with:
Consolidating and coordinating data and assets from multiple schools or campuses, including students, faculty, courses, tuition, assessments, and more.
A consistent dashboard and reporting system will be implemented for campus administrators and managers, allowing them to track and analyse the performance and progress of each individual school or campus.
Access Multicampus Module
With multicampus module, super-admin can connect several Classe365 accounts to a main account and easily monitor performance and activity through a convenient dashboard. Here are the steps in linking multiple accounts with main Classe365 account.
Login to Master Account (Central Hub)
To access the multicampus module, please log into your Master Account (Centra Hub) using your assigned username and password and the correct URL.
If you don't have multicampus module active subscribe from the "Billings Page" from the organization settings.
Multicampus Module Navigation
After logging into your master account, navigate to Modules > Administrations > Multi Campus
1. Group Dashboard (Overview)
The Group Dashboard offers a high-level visual summary of performance metrics across all connected campuses in your group.
Top-Level Metrics: View aggregated metrics including Total Enrolled students, Total Collected Revenue, and Total Outstanding Fees.
Visual Analytics: Compare Revenue by Campus side-by-side using bar charts, and view overall group Enrollment Status Breakdown (Completed, In Progress, Incomplete, Upcoming, or Withdrawn) via donut charts.
Campus Glance Cards: Get instant counts of Grades, Divisions, Subjects, and total collected currency per individual institution.
2. Campus Management (Group)
The Campuses section provides an actionable directory of all institution tenants linked to your group account.
Tenant Directory: View key operational counts for each institution, including enrolled students, teachers, alumni, grades, divisions, and active subjects.
Campus Access: Direct Login buttons allow administrators to seamlessly jump into specific campus tenant portals without re-authenticating.
Tenant Actions: Easily link new campuses using the + Add Tenant action or inspect detailed settings per institution via View More.
A tenant can be linked by authenticating the subdomain and API Key.
Sl No | Label | Description |
1 | Name of Subdomain | Subdomain name. If your tenant URL is "https://evaluate5.classe365.com", then your subdomain is "evaluate5" |
2 | API Key | The API key of your subaccount |
How To Generate API Key?
How To Generate API Key?
Login to your Classe365 acount as a super-admin, and go to Modules > Administration > APIs
Click on ➕ Create API Key button to add an API key
Choose whether the API key applies to all modules or to specific modules, and select the modules that the API key will have access to.
For security reasons, the API key is displayed only once at the time of creation; please ensure that you copy the API key.
Notes:
Do not share your secret API keys in publicly accessible areas such GitHub, client-side code, and so forth.
To use your API key, assign it to Classe365.api_key. The PHP library will then automatically send this key in each request.
It is recommended to make all API requests be made over HTTPS. Calls made over plain HTTP is not secure and is not recommended. API requests without authentication will also fail.
After obtaining the API key set the "subdomain" and the "API Key" to link an account.
3. Organizational Hierarchy (Group)
Structure and categorize your institutional network to match your real-world management model.
Multi-Tier Structure: Define your organizational tree following the hierarchy:
Group -> Region -> Cluster > Tenant
Custom Grouping: Group campuses logically into designated geographical regions (e.g., New South Wales - AU, Yorkshire - UK) and academic/operational clusters (e.g., Engineering, Masters Programme, Bachelors Programme).
Flexible Management: Drag, assign, edit, or remove campuses within specific clusters to ensure organized administrative reporting.
4. Group Communications (Standardize)
Broadcast multi-channel announcements and maintain consistent communication standard across all campuses.
Multi-Channel Delivery: Send bulk communications via Email or SMS.
Targeted Audience Filtering: Select specific target campuses and refine the audience by user role (Admin, Teachers, Students, or Parents).
Rich Text Editor: Draft styled emails, attach relevant links, and personalize messaging for group-wide announcements (e.g., board meetings, network policy updates).
History Log: Access the History tab to review previous broadcasts, delivery timestamps, and targeted recipient details.
5. Financial Consolidation (Standardize)
Gain real-time visibility into consolidated financial performance across your entire education network.
Aggregated Insights: Track top-level financial KPIs including Invoiced, Collected, Outstanding, and Refunds.
Campus Breakdown Table: Review native currency totals alongside consolidated values, collection percentage rates, and individual financial performance side-by-side.
Currency Conversion & FX Rates: Convert total consolidated financial data into any designated Base Currency (e.g., AUD, USD) with customizable live exchange rate (FX Rate) overrides.
Historical Trends: Analyze collection trends over time using interactive multi-month line graphs.
6. Board Reports (Standardize)
Generate customized, presentation-ready report metrics for board members, stakeholders, and executive leadership.
Report Builder: Select key performance metrics (such as Enrolled students or Revenue) across configurable timeframes (e.g., Last 6 Months).
Live Interactive Preview: Dynamically render comparison charts and campus totals directly within the interface prior to downloading.
Data Export: Export structured report data to CSV or PDF for offline analysis, presentations, and stakeholder distribution.
7. AI Executive Summaries (AI Insights)
Leverage built-in AI insights to automatically analyze operational data and synthesize clear executive summaries for each campus in your group network.
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